Meeting minutes of 2nd annual general assembly of

“Danish – Bhutanese cultural organization ‘ Håndtryk – Hatemalo’”

 

The 2nd annual general assembly of “Danish – Bhutanese cultural organization‘ Håndtryk – Hatemalo’” was held on 28th February 2013 in Frøgårdsvej 35, 4690 Haslev at 19:00 o’clock. The chairman elected for the assembly hosted the meeting.

Agendas for the assembly, as per the organization’s constitution, were as follows:

1. Election of chairman and secretary

2. Legalize the meeting

3. Board’s report for the previous year and approval of the report.

4. Presentation of the previous calendar year‘s audited accounts and approval.

5. Presentation of plan by the board for the coming year.

6. Membership fee for the following year.

7. Consideration of the received proposals.

8. Election of board members as per §12.

9. Election of alternates to the board as per §12.

10. Election of an auditor and an auditor alternate as per §12.

11. Others.

The proceedings of the meeting were as follows:

1. Election of chairman and secretary:

 Bishnu Prasad Adhikari and Kamal Kumar Koirala were elected unanimously as chairman and secretary respectively for the meeting.

2. Legalize the meeting:

Chairman took the charge of the meeting and the proceedings were formalized. Members of committee, alternates, auditor and auditor alternate, who have completed two years’ tenure, were relieved from the committee as per the constitution, § 12. Jette Schmidt, President of Danish Refugee Council in Haslev, Denmark was requested to give flower bouquet to them. The host of the meeting thanked the following members for their wonderful service in the organization:

  1. Kalu Singh Gurung (Committee Member)
  2. Hem Lal Adhikari (Committee Member)
  3. Pashu Pati Neoupaney (Committee Member)
  4. Meera Adhikari (Committee Member)
  5. Nar Maya Tamang (Alternate member for committee)
  6. Kamal Kumar Koirala (Auditor)
  7. Indra Lal Adhikari (Auditor Alternate)

3. Board’s report for the previous year and approval of the report:

    The chairman, Mr. Bishnu Prasad Adhikari, Who was also the president of the       organization in 2012, presented the board’s report for the previous year and the meeting approved it. He also said that all the activities held could be referred from the organization’s home page www.hatemalo.dk .

4.  Presentation of the previous calendar year‘s audited accounts and approval:

     The audited accounts of 2012 was presented and approved accordingly. The audited 

     Statement of Income & Expenditure, and Balance Sheet of 2012 were as follows:

     Regnskab “Håndtryk – Hatemalo”  2012

Driften

Indtægter

Udgifter

 

 

 

 

Kontigenter

6.900,00

Aktiviteter

27.221,61

Fondsmidler

15.000,00

Administration

3.021,55

Anden indtægt

1.361,00

Financialle poster

315,00

 

 

 

 

I Alt

23.261,00

I Alt

30.558,16

Resultet

(7.297,16)

 

 

 

Balance

Aktiver

Passiver

 

Bank

 

7.967,84

Egenkapital (Primo – Drift resulted dvs. 15.405,00 – 7.297,16)

 

 

8.107,84

Kasse

140,00

 

 

 

 

 

 

I Alt

8,107,84

I Alt

8.107,84

Bilagene til dette regnskab er gennemgået, beholdningerne konstateret af afstemt

Haslev februar 2013

 

5. Presentation of plan by the board for the coming year:

    The committee of 2012 presented planned activities for 2013, which were as follows:

     1. Foreningens fødselsdag - 21/2 2013

    2. Sognaften i Kirken 27/2 2013

    3. Generalforsamling 28/2 2013

    4. Dansk sommerfest i juni

    5. Gisselfeld besøg/ vandringtur i juli

    6. Mini- Sportsdag i august

    7. Bhutanesiskefest i oktober/november

    8. København tur ----?

    9. Gymnastik/sports om lørdagen på Sofiendalskolens gymnastiksal.

6. Membership fee for the following year:

    The membership fees (Kr. 75 per year) remained unchanged.

7. Consideration of the received proposals:

    There wasn’t any proposal received for consideration.

8. Election of board members as per §12:

    The following new members were elected for the committee:

  1. Anita Vilson
  2. Indra Lal Adhikari
  3. Kamali Tamang Gurung
  4. Govinda Neoupaney

Note: As per the constitution, only 3 members for the committee should be elected in 2013 (i.e., in odd years). But 4 members were elected this year as Meera Adhikari, who was elected last year, is in maternity leave. She preferred to give op her membership in the committee. Adjustment will be made in the next election too.

9. Election of alternates to the board as per §12:

    Mrs. Bal Kumari Adhikari was elected as alternate member for the committee for 2013 and 2014.

10. Election of an auditor and an auditor alternate as per §12:

      Mrs. Nira Kumari Regmi and Mr. Madhav Adhikari were elected as Auditor and 

      Auditor alternate for 2013 and 2014.

11. Responsibilities among New Committee members:

      The new committee members held a short meeting and decided to render the    

  following responsibilities for 2013:

1. Bishnu Prasad Adhikari ------- President

2. Anita Vilson----------------------Secretary

3. Indra Lal Adhikari---------------Cashier

4. Govinda Neoupaney-------------Sports coordinator

5. Kamali Tamang Gurung--------Cultural coordinator

The meeting was concluded with a small photo session of new committee and the elected and existing alternates for auditor and committee.

 

Secretary’s Signature……………………………………..Date…………………………..

 

Chairman’s Signature……………………………...Date……………………